Privacy Policy

The United Democratic Club of San Francisco (“the Club,” “we,” “our,” or “us”) values your privacy and is committed to safeguarding the personal information of our members, donors, supporters, and volunteers. This Privacy Notice describes what data we collect, how we use it, when we share it, and what choices you have. 

 

By interacting with the Club, whether through our website, membership platform, events, third-party links, contribution portals, or communications, you consent to the practices outlined below. 

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1. Information We Collect

• Membership and Contact Information: Name, email address, phone number, mailing address, voter registration status (including Democratic Party affiliation, if provided), and membership status. 

• Contribution Information: Legal name, street address, employer and occupation information (as required by campaign finance laws). 

• Volunteer and Event Participation Information: Areas of interest, availability, RSVPs, attendance records, and post-event feedback. 

• Forms and Surveys: Opinions, preferences, and viewpoints on political issues, Club policy, or endorsement positions.

• Technical and Website Data: Website usage (e.g. pages visited, clicks, navigation patterns); email open and click through data.

• Other Information: Information you share with us via email, web forms, or social media interactions.

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2. How We Use Your Information

We use the information we collect to fulfill both legal obligations and organizational goals. Uses include: 

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2.1 Legal & Compliance Purposes

• To meet local, state, and federal campaign finance and ethics disclosure requirements

• To report legally mandated contributor information (e.g. legal name, street address, employer occupation, contribution dates and amounts) to relevant authorities

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2.2 Membership & Governance

• To track membership status, dues payments, and eligibility to vote in Club elections and endorsement proceedings

• To facilitate internal elections for Executive Board positions and official Club endorsements

• To document the number of registered Democrats in our membership for chartering and delegate allocation purposes with the California Democratic Party and other Democratic organizations

 

2.3 Communication & Engagement

• To keep you informed about: 

  • Endorsements and voting guides

  • Executive Board elections and candidate forums 

  • Upcoming events, volunteer opportunities, and fundraising drives

  • Policy updates, local political development, and civic engagement resources

• To personalize content and make communication more relevant to your interests

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2.4 Event & Volunteer Operations

• To manage RSVPs, track attendance, and follow up with participants

• To connect volunteers to appropriate volunteer and civic engagement opportunities

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2.5 Fundraising & Payment Processing

• To collect dues and donations 

• To send renewal reminders or fundraising appeals

• To generate anonymized reporting on fundraising goals and performance

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3. When We Share Information

We do not sell or rent out your personal data. We may share personal information only as reasonably necessary and consistent with this Privacy Notice: 

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• With the California Democratic Party and other Democratic organizations for purposes of chartering, delegate allocation, and Democratic organizing coordination

• With regulatory agencies as required by campaign finance and ethics laws

• With third-party vendors, consultants, or service providers (such as payment processors, email delivery platforms, RSVP tools, or other consultants) who are engaged to support our operations, programming, outreach, compliance, or strategic objectives– provided they are contractually bound by confidentiality and data protection obligations

• With Club volunteers and committee members, on a limited basis, to support operational or event needs

• With your consent, when additional specific uses are clearly disclosed in advance (e.g., special joint events with partner organizations)

 

4. Data Retention

We retain your data only for as long as necessary to fulfill the purposes outlined above, including satisfying legal, financial, programming, and operational obligations.

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5. Data Security

We employ standard measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction.

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6. Your Rights

You have the right to:

• Request access to or correction of your personal information

• Opt-out of marketing or non-essential communication

• Withdraw consent for specific uses (where applicable)

• Request deletion of your data (subject to legal retention requirements)

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7. Third-Party Services

Our website and emails may include links to external services (e.g., ActBlue, Eventbrite, or third-party survey tools). These sites operate independently and are governed by their own privacy policies. We may obtain information from these external services and combine it with information we collect. 

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8. Changes to This Privacy Notice

We may update this notice from time to time. The “Effective Date” at the top will reflect the latest revision. Major updates will be communicated directly via email or posted prominently on our website.

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9. Contact us

For any privacy-related questions or to update or request correction of your information, please email us at info@uniteddems.org.